YouTube Channel Guidelines

This is an overview of community YouTube practices and admin responsibilities.

YouTube serves as the primary means of distribution for recorded Kubernetes community content including Zoom recordings, official project workshops and Contributor Summit sessions.

Code of Conduct

Kubernetes adheres to the Kubernetes Code of Conduct throughout the project, and includes all communications such as YouTube.

Admins

Meeting Playlists

The Kubernetes YouTube Channel has separate playlists for each SIG, WG, UG meeting recordings, as well as recordings of other recurring events such as the Kubernetes community meeting, Office Hours, Meet our Contributors and others.

Subprojects, in addition to SIGs, WGs, UGs may request their own playlists to better target their contributors and increase general discoverability.

To better serve the community, collaboration has been enabled to share the management of the playlists. Anyone with the appropriate link to the particular playlist can upload videos to that particular playlist (links & playlists are one-to-one).

Each group’s playlist link will be shared with the group’s leadership via Slack and the group leadership Google Group. Other playlists links, for example Office Hours, will be shared with the appropriate point(s) of contact.

Uploading Guidelines for Collaborators

NOTE: If you’re using a Google Workspace account (formerly known as G Suite) you may need to update the permissions in your YouTube settings. If you have any questions, reach out to the YouTube admins or SIG Contributor Experience. You may need to reach out to someone at your organization if you do not have access to Google Workspace Admin permissions.

NOTE: Both public and private steering meeting recordings should be made public.

With collaboration comes great responsibility. Playlist collaborators in the community must use it responsibly and are subject to the following guidelines:

  • Group leaders or other appropriate point(s) of contact are the primary managers for the playlist, once collaboration is configured. YouTube admins should only be contacted if the issue cannot be resolved by one of the playlist owners.

  • Upload responsibilities belong to the group leaders or other appropriate contacts. YouTube admins should only be contacted if the issue cannot be resolved by the playlist owners.

  • Please post only related content, for example meeting recordings, in the appropriate playlists.

    • Posting of any inappropriate content (i.e. NSFW content) will result in immediate suspension of privileges.

  • All posted videos should use the naming convention: <Name of Playlist’s Group> YYYYMMDD

    • Example: SIG Service Catalog 20161129

  • Playlists should be organized chronologically for ease of use. This can be done by updating the default ordering of the Playlist:

    • From within the Playlist settings, click on the Basic Tab.
    • From the Ordering dropdown select “Date added (newest)".
    • Save the changes and the order should automatically be updated.

  • Please do not remove any already-published content from the playlists without checking with the YouTube admins.

  • For any small issues that arise, for example improper naming or ordering, you may be asked by the YouTube admins to attempt to resolve the issue yourself.

  • Any egregious or habitual violations (3 or more per quarter) of the above rules will result in suspension of collaboration privileges for the particular individual or for the entire playlist if the individual can’t be identified.

    • If an individual is suspended, the playlist link will be remade and the new link will be shared with the non-offending individuals.
    • If playlist collaboration is suspended, the uploading and management of the playlist will be handled by the YouTube admins. Uploading the problematic group’s playlist will not be considered a priority, and delays in uploading should be expected.

Admin Responsibilities

The role of the Youtube Admins is to help maintain a robust YouTube channel that is valuable to contributors and upholds our transparency goals as laid out by our governance documents.

Moderator Expectations and Guidelines

Moderators should adhere to the general Kubernetes project moderation guidelines.

Moderation responsibilities for YouTube admins is minimal and is centered around checking and removing any potential comments that would violate the Code of Conduct. Any potential violations should be sent to conduct@kubernetes.io.

Trimming and Editing Recordings

YouTube admins are asked to help trim and edit recordings that come into the video queue.

Examples:

Certain events such as the Contributor Summits are not uploaded directly to YouTube and require editing.

A Zoom recording may have significant dead-space leading the meeting itself and also at the end as we end the stream.

A SIG Meeting needs to be edited to make sure it’s clear (ie “Kubernetes Special Interest Group ContribEx 20220131 Meeting”).

Make sure to save a copy of the video first before making adjustments as this can delete the original if not careful. When in doubt, ask.

Automation

Note: There is always room for improvement! As such, the community is open to trying various integration features or other productivity tools that might improve the job of admins and help make things more streamlined. Please, reach out if you can help or have any ideas.

Splain.io

One feature used by several SIGs is splain.io. This tool creates a pipeline between Zoom and youtube for easier workflows. To use splain.io please follow the steps outlined below.

Items needed to use splain.io:

  • UserName and Password for the Zoom license account. You will need a Zoom admin or the admin of the license (ex: SIG Chair) to either provide it to you or reset it to a new one.
  • Kubernetes YouTube admin permissions
  • A correctly set up recurring meeting with a start and end time (this is important) - check Zoom guidelines for more details

Steps:

  1. Install splain: https://marketplace.zoom.us/apps/WPKzwuoLQDuj_gPs68AQxw
  2. Connect the Zoom account
  3. Connect YouTube account
  4. Click the manage tab next to App Info, and then scroll to locate the config button.
  5. Click Config
  6. The splain dashboard opens: make sure the box for Make videos private is checked so we can edit before it goes live.
  7. Test that it works.
  8. Enjoy.

The following SIGs and groups are currently running splain.io:

Descriptions and Playlists

Each video that comes into the queue needs to be added to a playlist, set to public, and have contextual information added to the description.

Example description:

Kubernetes Contributor Experience Special Interest Group Weekly Meeting. Check here (link to sig list) for a complete list of SIGs and when they meet. Join us!

Please note the following items:

  • The date must be in title and description
  • The date format must be YYYYMMDD
  • The section titled “Is this video made for kids?” should not be altered for search reasons

Below is an example:

  • Incorrect description: Data Protection WG Bi-Weekly Meeting for 2/26/2020
  • Correct description: Data Protection WG Bi-Weekly Meeting for 20200226

A short video tutorial of the editing of descriptions and playlists can be found here:

Thumbnails

There have been ongoing conversations about how to create and manage better thumbnails for videos using some kind of standard. If you’re interested in helping with thumbnails, please reach out to the YouTube Admins. They would love to hear from you.

Streaming Events

YouTube admins with a system capable of streaming may be asked to stream public Kubernetes Community events such as the weekly Community Meeting, Office Hours, Meet our Contributors, or other publicly streamed events. For detailed information about streaming, see our Streaming Config.

Migrating Content

In certain cases, such as archiving an inactive SIG or Working Group, it might be useful to grab content from other channels. It is currently NOT POSSIBLE to move content from one YouTube channel to another, so the content must be downloaded and then reuploaded to the Kubernetes channel.

  1. Download youtube-dl, which makes it easier to bulk download videos.
  2. Download the channel or playlist with: youtube-dl <url>
  3. Clean up the filenames as they are used to generate new titles. Do this locally since it is easier than doing it per video in the YouTube web UI.
  4. Create a new playlist for the content on the Kubernetes channel, set it to Private.
  5. Upload the videos to the Kubernetes Channel.
  6. Ensure titles and metadata are accurate, allow time to pass for YouTube to generate thumbnails and process the videos.
  7. Once videos are finalized, set the playlist to Public to publish them.